1. Types of Information Collected
In order to better provide our services, we collect two types of information about our users: Personally Identifiable Information and Nonpersonally Identifiable Information. Our primary goal in collecting information from you is to provide you with a smooth, efficient, and customized experience while using our site.
Personally Identifiable Information: This refers to information that lets us know the specifics of who you are. When you engage in certain activities on this site, such as applying for membership, registering for a conference, purchasing or requesting resources, applying to become a fellow, inquiring about our services, or sending us feedback, we may ask you to provide certain information about yourself. It is completely optional for you to engage in these activities. However, we may ask that you provide us personal information, such as your first and last name, mailing address (including zip code), email address, employer, job title and department, telephone numbers, academic and professional qualifications, and other personal identifying information. When paying membership fees, registering for a conference, or ordering products on the site, you may be asked to provide a credit card number. Depending upon the activity, some of the information we ask you to provide is identified as mandatory and some as voluntary. If you do not provide the mandatory data with respect to a particular activity, you will not be able to engage in that activity.
Nonpersonally Identifiable Information: This refers to information that does not by itself identify a specific individual. We gather certain information about you based upon where you visit on our site in several ways. This information is compiled and analyzed on both a personal and an aggregated basis. This information may include the Web site’s Uniform Resource Locator (“URL”) that you just came from, which URL you next go to, what browser you are using, and your Internet Protocol (“IP”) address. A URL is the global address of documents and other resources on the World Wide Web. An IP address is an identifier for a computer or device on a Transmission Control Protocol/Internet Protocol (“TCP/IP”) network, such as the World Wide Web. Networks like the Web use the TCP/IP protocol to route information based on the IP address of the destination. In other words, an IP address is a number that is automatically assigned to your computer whenever you are surfing the web, allowing web servers to locate and identify your computer. Computers require IP addresses in order for users to communicate on the Internet.
2. Collection Methods, Use of Information, and Length of Retention
We do not collect any Personally Identifiable Information about you unless you voluntarily provide it to us. You provide certain Personally Identifiable Information to us when you: (a) apply to become a member; (b) register to attend a conference; (c) apply to become a fellow; (d) send email messages, submit forms or transmit other information through the website; or (e) submit your credit card or other payment information when paying membership fees, registering for a conference, or ordering and purchasing products and services on our site. We may also collect information from you at other points on our site that state that such information is being collected.
In addition, we or our third party analytics providers may collect certain Nonpersonally Identifiable Information. This information is ultimately stored in the form of categories, and, in some cases, specific URLs. We use your IP address to diagnose problems with our servers, software, to administer our site and to gather demographic information.
We will primarily use your Personally Identifiable Information to provide our services to you. We will also use Personally Identifiable Information to enhance the operation of our site, process your membership application or conference registration, fulfill orders, process your fellowship application, improve our marketing and promotional efforts, statistically analyze site use, improve our offerings, and customize our site’s content, layout, and services. We may use Personally Identifiable Information to deliver information to you and to contact you regarding administrative notices. We may also use Personally Identifiable Information to resolve disputes, troubleshoot problems and enforce our agreements with you.
We keep your Personally Identifiable Information for as long as we need it to fulfill the purposes for which we have collected it and for a reasonable period afterward.
3. Release of Information
We do not sell, trade, or rent your Personally Identifiable Information to others. We do provide some of our services through contractual arrangements with affiliates, services providers, partners and other third parties. We and our service partners use your Personally Identifiable Information to operate our sites and to deliver our services. For example, we must release your credit card information to the card-issuing bank to confirm payment; release your address information to the delivery service to deliver products that you ordered; provide your name and contact information to the hotel or conference center hosing our conference; and provide order information to third parties that help us provide customer service. The use of your Personally Identifiable Information by our service partners is governed by the privacy policies of those service partners, and is not subject to our control.
Occasionally we may be required by law enforcement or judicial authorities to provide Personally Identifiable Information to the appropriate governmental authorities. We will disclose Personally Identifiable Information upon receipt of a court order, subpoena, or to cooperate with a law enforcement investigation. We fully cooperate with law enforcement agencies in identifying those who use our services for illegal activities. We reserve the right to report to law enforcement agencies any activities that we in good faith believe to be unlawful.
4. Data Protection Laws
You may have rights under European and other laws to have access to your Personally Identifiable Information and to ask us to rectify, erase and restrict use of, your Personally Identifiable Information. You may also have rights to object to your Personally Identifiable Information being used, to ask for the transfer of Personally Identifiable Information you have made available to us and to withdraw consent to the use of your Personally Identifiable Information. Further information on how to exercise your rights is set out below.
We will honor your rights under applicable data protection laws. If you are located in the European Union, you have the following rights under European laws, and may have similar rights under the laws of other countries:
• Right of subject access: The right to make a written request for details of your Personally Identifiable Information and a copy of that Personally Identifiable Information;
• Right to rectification: The right to have inaccurate information about you corrected or removed;
• Right to erasure ('right to be forgotten'): The right to have certain Personally Identifiable Information about you erased;
• Right to restriction of processing: The right to request that your Personally Identifiable Information is only used for restricted purposes;
• Right to opt out of marketing: You can manage your marketing preferences by unsubscribe links found in the communications you receive from us or by changing your account information;
• Right to object: The right to object to processing of your Personally Identifiable Information in cases where our processing is based on the performance of a task carried out in the public interest or we have let you know the processing is necessary for our or a third party’s legitimate interests;
• Right to data portability: The right to ask for the Personally Identifiable Information you have made available to us to be transferred to you or a third party in machine-readable format;
• Right to withdraw consent: The right to withdraw any consent you have previously given us to handle your Personally Identifiable Information. If you withdraw your consent, this will not affect the lawfulness of our use of your Personally Identifiable Information prior to the withdrawal of your consent and
• Right to notice of automated decision-making: The right to be informed of the existence of any automated decision-making, including profiling, that involves your Personally Identifiable Information and, in some cases, meaningful information about the logic involved, and the significance and the envisaged consequences of such processing for the data subject.
These rights are not absolute and they do not always apply in all cases.
In response to a request, we will ask you to verify your identity if we need to, and to provide information that helps us to understand your request better. If we do not comply with your request, whether in whole or in part, we will explain why.
In order to exercise your rights please contact us by sending an e-mail message to: firstname.lastname@example.org. In addition to contacting us, you have the right to lodge a complaint with a supervisory authority.
5. Legal Bases for Processing (for EEA users)
If you are an individual in the European Economic Area (EEA), we collect and process information about you only where we have legal bases for doing so under applicable European Union laws. The legal bases depend on the services you use and how you use them. This means we collect and use your information only where:
• We need it to provide you the site, including to operate the site and to protect the safety and security of the site;
• It is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract;
• It satisfies a legitimate interest (which is not overridden by your data protection interests), such as for research and development;
• You give us consent to do so for a specific purpose; or
• We need to process your data to comply with a legal obligation.
If you have consented to our use of information about you for a specific purpose, you have the right to change your mind at any time, but this will not affect any processing that has already taken place. Where we are using your information because we or a third party have a legitimate interest to do so, you have the right to object to that use though, in some cases, this may mean no longer using the services you receive from us.
The hosting facilities for the site are situated in the United States. We work with third party providers that may be based in other countries or have facilities in other countries. The information you provide us will be transferred outside of the EEA to countries that do not adequately protect your data and that may not have equivalent privacy and data protection laws to the country in which you reside. The possible risks of transferring your data outside of the EEA include financial loss, identity theft, and being unable to exercise the rights you would usually have under data protection laws against the organizations or individuals who receive and have access to your data in those jurisdictions. You consent to this transfer of your data by providing it to us. You have the right to revoke your consent at any time.
6. User Choices on Collection and Use of Information
We may, from time to time, send you email regarding our activities, events, products, and services. In addition, if you indicated upon registration that you are interested in receiving offers or information from us and our organizations with which we work, we may occasionally send you direct mail or e-mail about products and services that we feel may be of interest to you. If you do not want to receive such mailings, simply tell us when you give us your personal information. Or, at any time you can easily edit your account information to no longer receive such offers and mailings.
You also have choices with respect to cookies, as described below. By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is set, or to reject all cookies. If you choose to reject all cookies some parts of our site may not work properly in your case.
7. Security of Information
At our site you can be assured that your Personally Identifiable Information is secure, consistent with current industry standards. The importance of security for all Personally Identifiable Information associated with our user is of utmost concern to us. Your Personally Identifiable Information is protected in several ways. Access by you to some of your Personally Identifiable Information is available through a username and password selected by you. This password is encrypted. We recommend that you do not divulge your password to anyone. In addition, your Personally Identifiable Information resides on a secure server that only selected personnel and contractors have access to via password. We encrypt your Personally Identifiable Information and thereby prevent unauthorized parties from viewing such information when it is transmitted to us.
Personal information that you provide that is not Personally Identifiable Information also resides on a secure server and is only accessible via password. Since this information is not accessible from outside AAOMC you will not be asked to select a password in order to view or modify such information.
In order to most efficiently serve you, credit card transactions and order fulfillment are handled by established third party banking, processing agents and distribution institutions. They receive the information needed to verify and authorize your credit card or other payment information and to process and ship your order.
Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your Personally Identifiable Information, you acknowledge that: (a) there are security and privacy limitations of the Internet which are beyond our control; (b) the security, integrity and privacy of any and all information and data exchanged between you and us through this site cannot be guaranteed; and (c) any such information and data may be viewed or tampered with in transit by a third party.
When you use our site we will store cookies on your computer in order to facilitate and customize your use of our site. A cookie is a small data text file, which a Web site stores on your computer’s hard drive (if your Web browser permits) that can later be retrieved to identify you to us. Our cookies store randomly assigned user identification numbers, the country where you are located, and your first name to welcome you back to our site. The cookies make your use of the site easier, make the site run more smoothly and help us to maintain a secure site. You are always free to decline our cookies if your browser permits, but some parts of our site may not work properly in that case.
9. Privacy Policies of Third Party Sites
10. Miscellaneous Privacy Issues
You must be at least 18 years old to have our permission to use this site. Our policy is that we do not knowingly collect, use or disclose Personally Identifiable Information about visitors that are under 18 years of age.
You should also be aware that when Personally Identifiable Information is voluntarily disclosed (i.e. your name, email address, etc.) in the discussion forums or other public areas on this site, that information, along with any information disclosed in your communication, can be collected and used by third parties and may result in unsolicited messages from third parties. Such activities are beyond our control and this Policy does not apply to such information. Any submissions to chat rooms or other public areas on this site are accepted with the understanding that they are accessible to all third parties. If you do not want your comments to be viewed by third parties, you are advised not to make any submissions. Ultimately, you are solely responsible for maintaining the secrecy of your password and/or account information. Please be careful and responsible whenever you’re online.
At YourMembership.com we are committed to protecting your privacy. We do not rent or resell your personal information to third parties for marketing purposes. The information we collect is used to provide services to our clients and this statement of privacy explains data collection and use in those situations. Please read this complete privacy statement.
U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework
YourMembership.com complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. YourMembership.com has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view YourMembership.com's certification, please visit http://www.export.gov/safeharbor/
YourMembership.com has further committed to refer unresolved privacy complaints under the US-EU [and EU-Swiss] Safe Harbor Principles to an independent dispute resolution mechanism, the BBB EU SAFE HARBOR, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed by YourMembership.com, please visit the BBB EU SAFE HARBOR web site at www.bbb.org/us/safe-harbor-complaints for more information and to file a complaint.
If you have any questions regarding this policy, please contact:
Attn: Privacy Officer
300 First Avenue South, #300
St. Petersburg, FL 33701
If you do not receive acknowledgment of your compliant or your complaint is not satisfactorily addressed by YourMembership.com, you should then contact:
Council of Better Business Bureaus, Inc.
4200 Wilson Boulevard, Suite 800
Arlington, VA 22203
Entities Collecting Personal Information
Personal information on this site is collected on behalf of the entity from whose web page you clicked-through and who is responsible for this site content and data. Please contact the organization responsible regarding collection questions and data privacy.
Updating Your Personal Information and Privacy Preferences
You have the right to access and correct your personal information and privacy preferences at any time. With respect to Profile Information, this may be accomplished by linking to your account at "Edit My Profile", where you can view and make changes to your personal information. You may also access and correct your personal information and privacy preferences (such as whether you wish to receive promotional communications) by writing the entity at their specified address within their contact information page on the site from which you have clicked.
Personal information submitted through this Site or in connection with the Site that is not Profile Information or is not accessible online. To access and/or correct such information and privacy preferences (such as whether you wish to receive promotional communications), you may write the entity of contact them via their online contact form. In your correspondence, please detail the location on this Site or otherwise where you provided your personal information. You may expect a response within 30 days. For information submitted in connection with Products and Services, you may also follow instructions included or referenced within such Product and Service to access or correct the information.
Collection of Personal Information
As a visitor to this site, you can engage in many activities without providing any personal information. In connection with other activities, such as utilizing online or hosted Services, the Site may ask you to provide certain information about yourself by filling out and submitting a form. It is optional for you to engage in these activities. If you elect to engage in these activities, however, the Site may ask that you provide personal information, such as your first and last name, mailing address (including postal code), country of residence, e-mail address, employer, title, telephone and facsimile numbers, and other personal information. When participating in electronic commerce via the Site, you may be asked to provide a credit card number. Depending upon the activity, some of the information that is asked of you may be mandatory and some may be voluntary. If you do not provide the mandatory data with respect to a particular activity, you will not be able to engage in that activity. Similarly, if you wish to delete your information (pursuant to the mechanism set forth in "Updating your personal information and privacy preferences") that is mandatory, you will no longer be able to engage in a particular activity.
When you use the site and the Products and Services, the site may also collect certain information about your computer to facilitate and evaluate your use of the site and the Products and Services. For example, the site may log environmental variables, such as browser type, operating system, CPU speed, referring or exit webpages, and the Internet Protocol (IP) address of your computer. The Site also uses such information to measure traffic patterns on the Site and usage of the YM Services. YM does not match such information with any other information held by YM unless we have your consent.
How Your Personal Information is Used
YM collects your information in order to record, support and facilitate your participation on the site from which this policy is linked. If you subscribe to or register on the site, for example, the information is used provide access to the website and other benefits that may be made available to registered users. Your personal information is also used to track your website preferences and keep you informed within the community unless you have opted not to receive such communications or such communications are prohibited by law.
YM may collect information about the use of the Services and the site, such as the number of downloads, types of Services used, how many users we receive daily, and the IP/Internet address of your computer. This information is collected in aggregate form, without identifying any user individually.
YM may use this aggregate, non-identifying statistical data for improving the Site and Services, providing more relevant experiences to our clients and for statistical analysis.
When someone visits this site, standard internet log information and details of visitor behavior patterns are collected. This is done to find out things such as the number of visitors to the various parts of the site. This information is collected in a manner in which it does not identify anyone. No attempts are made to find out the identities of those visiting this site. No data gathered from this site is associated to/with any personally identifying information from any source. Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Most web browsers allow some control of most cookies through the browser settings.
Google Analytics cookies may be used on this site. These cookies are used to collect information about how visitors use this site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors come to the site from, browsing patterns on this site, and the pages they visited.